How to Transfer an Existing Business to the Netherlands

You have decided that the Netherlands is the right place to grow your business in Europe. You may want to reach more EU customers, deliver products faster, or store goods closer to your buyers.  However, moving your business to the Netherlands involves several steps. You need to choose the right company type, find a Dutch business address, complete the registration process, and understand the tax and banking requirements. 

Without a clear plan, these steps can delay your move and give competitors more time to reach your potential customers.

To make the move easier, you first need to understand your options and what the process involves. This guide explains how to transfer an existing business to the Netherlands step by step. You will learn about the four main options, how to choose the right one, and what you need to do. We will also explain the costs, timelines, taxes, business address, and banking requirements.

Choosing the right option from the start can save you time and money. Each option has different costs, tax rules, and legal responsibilities. The next section compares all four options to help you decide which one is best for your business.

What Are Your Options for Relocating a Business to the Netherlands?

There are four main ways to move your business to the Netherlands. The right choice depends on whether you want to move your existing company or keep it and start a business in the Netherlands.

1. Move your entire company

You close your company in your home country and register a new one in the Netherlands, such as a BV (private limited company). Choose this option if you want to run your business mainly from the Netherlands.

2. Open a Dutch subsidiary

A brand can start a new Dutch company (BV) owned by your existing company. It means,  your current company stays in your home country, while the new company handles business in the Netherlands. It can hire employees, store products, and sell across the EU.

3. Open a branch

You register a branch of your existing company in the Netherlands. It is not a separate company, so your current company remains legally responsible for its activities and debts.

4. Work with a local agent or distributor

You keep your existing company and work with a Dutch agent, importer, or distributor to sell your products. This lets you reach local customers without setting up a Dutch company.

How to Move Your Business to the Netherlands

Once you have chosen how to move your business, the next step is to complete the required paperwork and registrations. You will need to prepare your company documents, arrange a Dutch business address, register with the KVK, and take care of taxes and banking. Here are the main steps to follow: 

Step 1: Choose how you want to move your business

First, choose one of the four options discussed above. Then check the rules in your home country. You may need to complete tax checks or file documents before closing or changing your existing company.

Step 2: Prepare your documents

Collect passports and address details of the owners and directors, along with your existing company documents. Some documents may need official certification or translation before you can use them in the Netherlands.

Step 3: Get a Dutch business address

You need a business address in the Netherlands to register with the Dutch Chamber of Commerce (KVK). You can rent an office, use a shared office, or arrange an address through a service provider. A PO box or an address outside the Netherlands is not enough.

Step 4: Set up your Dutch company

If you choose to open a BV, a Dutch notary prepares the company deed. It includes details about the owners, directors, and share capital. The notary also checks their identities.

Step 5: Register with the KVK

Once the company deed is signed, the notary registers your BV with the KVK. You then receive a KVK number, which you need for tax and banking. You must also register the company's actual owners in the UBO register.

Step 6: Register for taxes

Register your company for corporate tax and VAT. If you hire employees, you must also arrange payroll tax. If you import or export goods outside the EU, you may need an EORI number for customs.

Step 7: Open a business bank account

Apply for a Dutch business bank account after registering your company. The bank will ask about your owners, business activities, and presence in the Netherlands. The approval process can take time, so apply early.

Step 8: Check other business requirements

Some industries need special licences before they can operate. If you hire employees, you must follow Dutch employment rules for working hours, holidays, and sick leave. If you or your employees plan to move to the Netherlands, you may also need visas or residence permits from the IND. 

What Does It Cost to Move a Company to the Netherlands?

Moving your business to the Netherlands involves more than just registration fees. You also need to pay for setting up the company, getting a business address, and managing taxes. 

Here are the main costs: 

• KVK registration: You pay €85.15 once to register your company with the Dutch Chamber of Commerce (KVK) in 2026 
• Notary fees: Around €500 to €1,500 to set up a Dutch BV.
• Share capital: You need at least €0.01 to start a BV. You can invest more if your business needs it. 
• Business address: The cost depends on whether you rent an office or use a shared office.
• Accounting services: You need to budget for help with bookkeeping and taxes. The cost depends on your business size.

You also need to pay corporate tax on your company's profits. In 2026, the rate is 19% on profits up to €200,000 and 25.8% on profits above €200,000.

Remember to include the costs in your home country too. Closing or changing your existing company may involve extra taxes and legal fees. Check these costs before you start moving your business.

How Long Does Business Relocation to the Netherlands Take?

Setting up a Dutch BV can take a few days to a couple of weeks if all your documents are ready. However, the full process may take longer because you need to complete other registrations and set up your business.

Preparing your documents can take extra time, especially if they need official certification or translation. You also need to register for VAT and, if required, get an EORI number. Opening a business bank account can take even longer because banks need to check your company and its owners.

If you are moving your entire company, you also need to complete the closing or transfer process in your home country. This can add more time.

In general, setting up a Dutch subsidiary may take a few weeks. Moving your entire company can take several months. The exact time depends on your home country, business type, and how quickly you complete the required steps.

How FirmNL Can Help You Relocate Your Business to the Netherlands

Moving your business to the Netherlands involves more than registering a company. You also need to arrange a business address, handle taxes, open a bank account, and manage other legal requirements. Taking care of everything on your own can be difficult, especially when you are based in another country.

FirmNL helps international business owners manage these tasks. It can guide you in choosing the right company structure, setting up a Dutch BV, and preparing the required documents. It also works with notaries and helps you complete tax registrations, including VAT, EORI, and OSS.

After your company is registered, FirmNL can continue to support you with accounting & bookkeeping, tax returns, yearly accounts and payroll. If your business sells physical products, it can also help arrange storage and transport within the EU.

You get a dedicated account manager who helps you through the process and keeps things organised. For services outside its scope, such as visas, residence permits or closing a company in your home country, you will need support from the relevant legal experts.

Plan Your Business Relocation to the Netherlands with Local Experts

The way you set up your business affects your taxes, legal responsibilities and future costs. Choosing the right option from the start can save you time, money, and extra paperwork.

Before making any changes to your existing company, speak with experts who understand Dutch business rules and the needs of foreign business owners. Get expert help with your business move. Speak with FirmNL to choose the right setup and understand what to do next.

Frequently Asked Questions

Can I move my business without closing my current company?

Yes. A Dutch subsidiary or branch lets your current company keep running. You only close it if you are moving the whole company.

Do I have to live in the Netherlands to own a Dutch company?

Not always. One guide says owning a company from abroad needs no residence permit, and registering a company is separate from moving there yourself. You only need a permit if you will live and work in the country. 

Is a subsidiary or a branch better?

A subsidiary is a separate company, so most of the risk stays inside it. A branch is part of your main company, so your main company stays responsible. If you plan to hire people or hold stock, many owners prefer a subsidiary. A legal adviser can confirm what is best for you.

How much money do I need to start a BV?

The legal minimum share capital is €0.01. You will also pay the KVK fee, notary fees, and the cost of an address and accounting. 

Do I need a Dutch address to register?

Yes. You need an address in the Netherlands to register with the KVK. A shared office or a registered-address service can meet this rule